Governance
Evidence layer, workflow approvals, and finalization gates for audit-ready AI governance.
The governance module enforces that sensitive compliance objects (e.g. Annex IV Dossier) can only be finalized once all evidence is in place and approved. It connects responsibilities, workflows, and evidence in one central view.
Important
Only users with the ADMIN role can set evidence to APPROVED and workflows to FINAL. Make sure your workspace has at least one admin.
The four areas
Overview
Shows overall status: open workflows, approved evidence, finalization blockers, and delegation coverage (owner/reviewer assigned).
Workflow layer
Lists all governance objects (e.g. Annex IV Dossier, Compliance Statement). Each object has a status history, an owner, a reviewer, and optionally an approver.
Evidence register
Evidence items are created and managed here. An evidence item is a document, link, note, or artifact that proves a requirement is met.
Requirement → Control → Evidence
Shows full traceability: which legal requirement is covered by which control, and which evidence item proves it.
Creating evidence – step by step
- 1Open the "Evidence Register" tab
- 2Click "Create new evidence" – the form expands
- 3Select the object (e.g. "Annex IV dossier") – determines what the evidence applies to
- 4Enter a title (e.g. "Risk management evidence Q2 2025")
- 5Select requirement and control (pre-filled depending on object)
- 6Choose evidence type: link, file, note, or artifact
- 7Optionally assign owner and reviewer, set due date
- 8Click "Create evidence"
- 9Find the evidence in the list → set status to SUBMITTED
- 10Admin sets status to APPROVED (only admins can do this)
Evidence status flow
DRAFTCreated, not yet submitted.SUBMITTEDSubmitted, awaiting admin approval.APPROVEDApproved by admin – counts toward finalization gates.REJECTEDRejected – must be revised and resubmitted.Workflow objects and their gates
Every governance object has a finalization gate. This means the workflow can only be set to FINAL once a minimum number of APPROVED evidence items exist. In the overview tab, "Finalization Blockers" shows which objects are still blocked.
DRAFTDraft – still being worked on.IN_REVIEWUnder review – reviewer is assigned.CHANGES_REQUESTEDChanges requested – owner must revise.APPROVEDApproved – gate conditions are met.FINALFinalized – requires all evidence to be approved.