EU AI Act · AI Register

AI Register Software for the EU AI Act

An AI register is the central record of all AI systems in use – the mandatory basis for assessing risk and proving EU AI Act obligations. SimpleAct keeps your AI register structured, current and audit-ready, instead of scattered spreadsheets.

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What is an AI register?

AI register and AI inventory mean the same thing: the complete record of all AI systems a company uses, develops or distributes – with purpose, vendor, data types, risk class and owners. The EU AI Act makes this register the basis of any compliance: without knowing which AI is in use, you can neither determine risk classes nor meet documentation duties. AI register software keeps the record current and ready to present to supervisory authorities at any time.

What AI register software must deliver

Central record

All AI systems in one place – with purpose, vendor, data categories and ownership.

Risk classification

Guided classification under the EU AI Act (minimal / limited / high) right in the register.

Capture shadow AI

AI Discovery finds unreported AI via Entra ID, network logs and Intune.

Obligations per system

Documentation and evidence duties derived from the risk class for each entry.

Roles & workflows

Responsibilities for legal, IT and DPO, with review and approval steps.

Export for audits

Export the register as PDF/JSON – for audits, advisors and supervisory authorities.

Build a complete AI register

Capture all AI systems incl. AI features inside existing tools
Record purpose, vendor, data types and ownership
Determine the risk class under the EU AI Act per entry
Uncover shadow AI via AI Discovery
Derive documentation and review duties per system
Keep the register exportable, versioned and audit-ready

An AI register is a mandatory basis – not a nice-to-have

Without a complete AI register you cannot cleanly determine risk classes or prove obligations. In audits or tenders the register is often the first thing requested – including evidence that it is kept current.

Frequently asked questions about the AI register

Is an AI register the same as an AI inventory?

Yes, both terms mean the complete record of all AI systems in use. “Register” emphasises the evidence/obligation function, “inventory” the capture – the content is identical.

Is an AI register legally required?

The EU AI Act assumes operators know, classify and document their AI systems. An AI register is the practical prerequisite and effectively indispensable.

What must the AI register contain?

At minimum: system/name, purpose, vendor, affected data types, owners and risk class. For high-risk AI, technical documentation and evidence are added.

How do I keep the register current?

Through clear ownership, review workflows and automatic AI detection (AI Discovery) that finds new or unreported systems and adds them to the register.

Run your AI register with SimpleAct

Capture your AI systems, classify risk automatically and keep an audit-ready register – exportable any time.

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