Workflow layer with clear roles
SimpleAct maintains owners, reviewers, approvers, due dates, and status per object in one place. That makes it clear who prepares, who reviews, and who grants final approval.
Product module · Governance
Governance for AI systems: responsibilities, evidence, and approvals in one flow
In SimpleAct, governance is not a static folder. Teams manage owners, reviewers, approvers, due dates, evidence registers, and finalization gates directly on each governance object. That turns documentation into a defensible operating process.
Built into the product
Each governance object needs an owner, a reviewer, and enough approved evidence before it can become final. SimpleAct enforces that logic in the workflow layer and the evidence register.
Owner, reviewer, and approver per critical object
Evidence register with file, link, note, or artifact
Finalization only when gates and approved evidence are in place
How SimpleAct handles this
Governance connects work, evidence, and approval
The governance module does not sit next to the rest of the app. It closes the operational loop: open work comes from the audit playbook, defensible evidence lives in the register, and final states remain controlled.
Evidence register per object
Evidence is stored as file, link, note, or artifact on the right object. Due date, approval state, and comments stay attached to the evidence itself.
Hard finalization gates
SimpleAct enforces minimum approved evidence and approval rules. Sensitive objects should not reach FINAL without defensible proof.
Product flow
Governance comes at the end of the flow and keeps the standard high
The app makes the connection between legal logic, audit playbooks, and governance explicit. Governance is where operational work becomes reviewable approval.
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1. Legal logic defines the frame
Role, review cadence, and relevant obligations are clarified first. That tells the team which objects and evidence need to be governed at all.
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2. Audit playbooks turn obligations into work
Open articles, gaps, owners, and due dates are managed in the audit playbook. Governance takes over exactly where work must become defensible evidence.
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3. Governance secures review and finalization
Owners and reviewers add evidence, approvers check the state, rework loops stay visible, and FINAL is only possible when gates are met.
What teams actually control in governance
The app uses the same language teams need operationally. That keeps governance close to real work instead of turning it into abstract policy.
Owner coverage and reviewer coverage per governance object
Approvers only where final approvals truly need control
Evidence register with file, link, note, or artifact
Approval state and approval comments directly on the evidence
Rework instead of silent approval when evidence is insufficient
Minimum approved evidence before FINAL
Frequently asked questions about governance in SimpleAct
What is the difference between governance and documentation?
Documentation stores content. Governance manages who is responsible, who reviews, what evidence is missing, and when an object can truly become final. SimpleAct models that control layer directly in the product.
What kinds of evidence can we attach?
The governance module supports files, links, notes, and other artifacts. What matters is that each item stays attached to the correct object with visible status and responsibility.
Why are governance gates necessary?
Because sensitive objects should not slip through. SimpleAct uses approval rules and evidence thresholds so final states are not just formal, but defensible.
Governance only works with visible accountability
When owners, reviewers, evidence, and approval states live in one system, governance stops being a side project and becomes part of normal operations.
