Documentation
Complete guide to using SimpleAct for EU AI Act compliance
Welcome to the SimpleAct documentation
This documentation walks you through using SimpleAct to document and assess your AI systems under the EU AI Act, from initial setup to export-ready compliance reports.
Note: The documentation is available in German and English. Use the language switcher in the top right.
SimpleAct App Features
SimpleAct provides a central platform for complete EU AI Act compliance. Here is an overview of the main features:
Core features
- AI inventory – Capture all AI systems in use, including shadow AI
- Risk assessment – Rule-based questionnaire with automatic classification (Minimal/Limited/High Risk)
- Compliance checklists – EU AI Act references per risk class
- Export – PDF and DOCX (Pro+) with versioning
- Dashboard – Overview, metrics, open gaps, activities
- Audit log – Full change history with timestamps and user
Advanced features
- Documentation – Technical evidence and additional documents per system
- Annex IV dossier – Complete technical documentation for high-risk systems
- Incident management – Record incidents, track status, reassessment triggers
- Audit playbook – Action planning and management for audits
- Legal review cycle – Review cadence, escalations, automated reminders
- Users & roles – Admin, Editor, Viewer with granular permissions
Professional & Enterprise
- 2FA for admins – Two-factor authentication (Professional+)
- OIDC / Single Sign-On – Enterprise integration (Professional+)
- API keys & webhooks – Custom integrations (Enterprise)
- White-label – Custom branding (Enterprise)
Quick start
New to SimpleAct? Start with these five steps:
- Create your account and enter your company information
- Capture all AI systems in your inventory
- Run a risk assessment for each system
- Complete the relevant compliance checklist for the assigned risk class
- Export your compliance report
Documentation areas
Getting started
Registration, setup, and your first steps in the dashboard
AI inventory
Capture AI systems, keep ownership clear, and make shadow AI visible
Risk assessment
Structured questionnaire with automatic risk classification
Compliance checklist
Checklist flows per risk class with EU AI Act references
Annex IV dossier
Technical documentation for high-risk AI systems
Incident management
Record incidents, track status, reassessment triggers
Audit playbook
Action planning and management for audits
Legal review cycle
Review cadence, escalations, automated reminders
Export & reports
Export compliance reports as PDF or DOCX
Dashboard
Overview, statistics, and status tracking across all AI systems
Users & roles
Admin, Editor, Viewer – permissions and user management
Typical workflow
Registration & setup
Create your workspace and store the company baseline information.
Capture AI systems
Document the tools and systems actually used in the business.
Run risk assessments
Answer the structured questionnaire for each system.
Complete compliance tasks
Work through the checklist generated for the assigned risk class.
Export reports
Generate reports suitable for audits, reviews, and internal approvals.
