EU AI Act for legal teams and general counsel
Management carries personal liability. The EU AI Act requires auditable documentation, clear accountability, and a data processing agreement for every AI system deployed. SimpleAct delivers exactly the materials your security and procurement review needs – centralised, complete, up to date.
Typical situations in legal departments
- Procurement asks for DPA, AVV and subprocessor lists – nearly impossible without a structured data basis
- Regulators demand evidence: which AI system, what risk, who is responsible?
- Customer contracts contain AI compliance clauses – internally the overview is missing
- Liability exposure from unknown or undocumented AI systems inside the organisation
- External legal advisors produce opinions but no defensible operational documentation
What this looks like in practice
Procurement receives a request: which AI systems process personal data, is there a DPA in place, and where does the data reside? Without SimpleAct: an email chain across five departments, two weeks of waiting, patchwork spreadsheets. With SimpleAct: a central inventory, an exported compliance report as PDF, and DPA documents from the Trust Centre – in one hour.
What SimpleAct delivers for legal teams
Audit-ready documentation
All AI systems centrally captured, risks classified, changes traceable in an append-only audit log – exportable as PDF or DOCX for regulators and internal reviews.
DPA / AVV and subprocessors
Data processing agreement under Art. 28 GDPR, SLA, and subprocessor list available. Hosting in Germany, no third-country transfer.
Clear accountability
RBAC roles define who is responsible for which AI systems. Owners, reviewers, and approvers are documented per system.
Annex IV technical documentation
For high-risk AI systems, SimpleAct generates the Annex IV Technical Documentation directly from the inventory – no manual effort.
What your legal department gets
- DPA/AVV under Art. 28 GDPR – available immediately
- Subprocessor list fully documented
- Annex IV technical documentation for high-risk AI
- Exportable compliance reports (PDF/DOCX)
- Append-only audit log for regulatory requests
- Security whitepaper with technical and organisational measures (TOM)
Frequently asked questions from legal
Who is liable if an AI system violates the EU AI Act?
Deployers are liable for correct use. For high-risk AI, documentation, risk assessment, and human oversight are mandatory. SimpleAct provides the foundation – legal classification remains with your team.
Which documents does our procurement review need?
SLA, DPA/AVV, subprocessor list, security whitepaper, and architecture overview. All materials are available in the Trust Centre.
Does SimpleAct cover GDPR requirements too?
SimpleAct is built with GDPR orientation. The intersection of GDPR and the EU AI Act – e.g. DPIAs for high-risk AI – is structurally supported, but does not replace legal advice.
When must companies be EU AI Act compliant?
High-risk AI systems under Annex III must be fully documented by 2 August 2026. Now is the right time to build the inventory – not when the deadline arrives.
Can we use SimpleAct reports as evidence for customers?
Yes. Compliance reports and Trust Centre documents are explicitly designed to serve as defensible evidence for customers, partners, and regulators.
Compliance documentation that withstands audits
Start with a free trial or request the procurement documents directly.
View Trust Centre