Your compliance problems — concretely solved
Many companies don't know which AI systems they use, how risky they are, or how to prove it to regulators. SimpleAct solves exactly that.
No overview of your AI systems?
SimpleAct centrally captures all AI systems in use: name, provider, description, category (internal/external), role, purposes, affected areas, responsible person. One place for everything — no more spreadsheet chaos.
Unsure which risk class a system falls into?
A structured questionnaire guides you through the assessment and automatically classifies each AI system under the EU AI Act — no legal knowledge needed. Re-assess at any time when things change.
Regulators want evidence — you have none?
Compliance checklists per risk class with EU AI Act article references, a complete audit log with timestamps, and an exportable compliance report with versioning. Audit-ready at the click of a button.
Documentation takes too long?
Structured templates for organisation profile, systems, risk assessment and checklists — SimpleAct walks you through step by step. What used to take days now takes hours.
One-off self-assessment
- ✓One-time risk assessment
- No data storage
- No versioning
- No team access
- No export
- No updates on changes
- No regulatory evidence
- No incident management
- No integrations
SimpleAct Platform
- ✓Continuous documentation
- ✓Central storage & audit log
- ✓Multi-user, roles & permissions
- ✓PDF/DOCX export
- ✓Review & approval workflows
- ✓Audit-ready evidence
- ✓Incident management: CAPA & authority responses
- ✓Integrations: Jira, Teams, ServiceNow
A one-off assessment is a good start. SimpleAct turns it into a permanent, auditable system – for EU AI Act and GDPR.
EU AI Act compliance in 5 steps
From capture to auditable evidence – and beyond: governance workflows, runtime monitoring, and incident management as your permanent operating system for your AI stack.
Login and setup
Sign up and enter basic company data and the person responsible for your AI compliance management.
- Quick registration and setup
- Enter company data
- Designate responsible person
Capture AI systems
Enter all AI tools in use: ChatGPT, VS Code AI, Canva AI, internal applications. Capture takes only 1–2 minutes per system.
- Simple capture of name, provider, and purpose
- Document scope of use (internal/external)
- Capture takes only 1–2 minutes per system
Assess risk
Answer guided questions about your AI system. Based on your answers, the system automatically determines the appropriate risk class – no legal expertise required.
- Guided questions on risk factors and context
- Automatic classification under EU AI Act
- Versioning for repeat assessments
- No legal interpretation required
Complete compliance checklist
Depending on risk class, a specific compliance checklist is shown: Minimal Risk (basic documentation), Limited Risk, High Risk. Each checklist includes EU AI Act article references.
- Minimal Risk: Basic documentation and privacy alignment
- Limited Risk: Transparency obligations and content labelling
- High Risk: Full checklist with Art. 9–14 references
- Additional documentation for high-risk systems possible
Operational governance
After setup, the real governance begins: dashboard, audit playbook, incident management with CAPA, runtime monitoring with signals and change register, assurance workflows with bias findings and validation suites – all connected, all audit-ready.
- Dashboard overview of all AI systems and status
- Incident management: CAPA, re-assessment triggers, authority responses
- Runtime monitoring: signals, change register, observability profiles
- Assurance: bias findings, validation suites, human oversight
- Integrations: Jira, Teams, ServiceNow, API keys, webhooks
Quick onboarding – then governance, monitoring, and incident management run permanently as your AI operating system
Everything you need to know about AI documentation
The most important questions on the documentation obligation, AI capture, and SimpleAct answered.
More questions? We're happy to help.